By-Law Revisions from May 2011 RFC Meeting

During the most recent RFC meeting the board reviewed and approved a number of changes to the existing by-laws that govern the association. Here are the final changes:

RFC, Inc. 2011 By-Law Changes
 
III. MEMBERSHIP
. To be a Member of The Rodgers Forge Community, Inc., an ​ ​individual must meet the following Criteria:
2. Reside in the above stated Geographic Area.
3. Be at least 21 years of age.
4. Live in a household for which the dues are current and paid.
. All persons meeting the above criteria shall be referred to as Members in this document.
 
 
IV. GOVERNANCE
. The management of the Rodgers Forge Community, Inc., shall be by the ​Board of Governors of the Rodgers Forge Community Inc.  (hereinafter “Board)
. Board of Governors – General
1. Size:  the Board shall be composed of not fewer than twelve, or more than twenty-three Board Members, as may be set from time to time by the Board of Governors.
2. Eligibility: To be eligible to serve on the Board, a person must qualify as a Member.
3. Participation: All elected board members must serve on at least one committee, attend a minimum of 7 meetings per year, and support the RFC, Inc.’s Mission Statement and Conduct of Board Members Statement. (The Board’s President has the discretion and authority to determine eligibility of Board Members)
4. Election of the Board shall be by vote of the Members present and voting at the Annual Meeting held on the 2nd Wednesday of September.
5. Officers must be members of the Board, and shall be elected by the Board at the first Board Meeting to be held on the 3rd Wednesday of September following the Annual Meeting. Officer’s titles and duties to be spelled-out more specifically in the section below called Officers.
. Election and Composition of the Board
1.   Approximately one half of the Board shall be elected at the Annual Meeting.
a. Board Members shall be elected to two-year terms.
 
. Board Election Procedure
1. No later than the May Board meeting the President, with Board ​approval, shall appoint a Nominations Committee of no fewer than ​three persons to solicit applications for Board Members.
2. Duties include, but are not limited to, the following:
a. Publicize the need for Board Members no later than June in our Newsletter and on our website
b. Inquire as to whether existing Board Members wish to remain on the Board.
c. Prepare a list of qualified Board candidates.  In the event that the number of qualified candidates exceeds the number of positions available, the committee may, but is not required to, submit a suggested slate of candidates.
d. The committee shall report back to the full Board at the August meeting.  (In the event no August meeting is planned, the appointment of the committee shall take place no later than the MAY meeting and the committee report shall be presented at the July meeting.)
e. All applications to be considered for the year must be submitted to the Chairman no later than July 14th in order to meet the deadline of the publication of the Newsletter.  The committee shall ensure that all qualified candidates are provided with the opportunity to publish a brief statement on their beliefs and qualifications in the Newsletter and/or website.  The committee is not obligated to make this publication in the event the committee is not provided with the candidate’s statements for publication prior to the deadline for the publication of the Newsletter.
f. The committee shall ensure that ballots are prepared
3. Voting Procedure at the Annual Meeting
a. The Election for the Board shall take place.
(1) The President shall read the names of all qualified ​candidates. No Nominations will be accepted from the floor at the Annual Meeting.
(2) After the names are read, each candidate shall have the opportunity to briefly address the General Membership present if they so choose.  If the candidate is unable to attend he or she may send a representative.
(3) In the event that there are more qualified candidates than available positions, paper ballots shall be distributed, all Members present shall have one vote per household.
(4) In the event that the seats available equal or are less than the number of candidates, the President may request that the election be by acclamation.
 
ADOPTED AND EFFECTIVE this 11th day of May, 2011, approved by the Board members of RFC, Inc., at the May Board of Governors meeting on this date. III. Membership age requirement increased.  IV. Governance-Sections A, B, C and D simplified.